Project Coordinator

WellSense Health Plan is a nonprofit health insurance company serving members across Massachusetts and New Hampshire through Medicare, Individual and Family, and Medicaid plans. Founded 25 years ago as Boston Medical Center HealthNet Plan, we provide plans and services that work for our members, no matter their circumstances.

Apply now (https://jobs.silkroad.com/BMCHP/Careers/Apply/MultiForm/294283)

It’s an exciting time to join the WellSense Health Plan, a growing regional health insurance company with a 25-year history of providing health insurance that works for our members, no matter their circumstances.

Job Summary:

The Project Coordinator (PC) will work closely with Project and Program Managers to ensure the success of strategic initiatives at WellSense. PCs assist with the preparation and maintenance of key project & program artifacts, such as charters, project plans, schedules, budgets, timelines, and status reports. They also assist with administrative duties related to project execution, such as taking minutes, archiving artifacts, and assisting with scheduling and reporting. Project Coordinators are also sometimes tasked with taking responsibility for a subset of project requirements or deliverables, and work closely with the project teams to ensure successful completion.

Our Investment in You:

· Full-time remote work

· Competitive salaries

· Excellent benefits

Key Functions/Responsibilities:

• Support Program Managers and Project Managers by scribing, timekeeping, note taking minutes forstanding Program and Project meetings, creating follow up action plans as necessary.

• Assist in Meeting scheduling and producing Program / Project Communications and reports.

• Assist with management and organization of program/project artifacts, including ensuringdocument management protocols are established and maintained/followed.

• Support Resource Managers through resource utilization reporting form PMO systems (e.g. PlanView)

• Support project & program management staff with follow-up on action items, risks and issuesmanagement, and deliverables.

• Support project & program managers with budget management and reporting.

• Support department Leadership through updating and maintaining departmental SOP's, tools, andother templates used by the team

• Assist PMO staff with project intake & initiation documentation (charter, project management plan,etc.)

• Assists PMO Staff with development of project plansand work breakdown structures. Assists withproject schedule maintenance.

• Assists with execution of delegated project tasks.

• Assist Project Manager in the auditing of project adherence to best practices.Specifically, reportingon trends in project reporting (scope changes, action/issue item resolution).

Supervision Exercised:

• This role does not have supervision responsibilities.

Supervision Received:

• Direct supervision from a Manager is received weekly.

• Indirect supervision from a Project Manager or Program Manager is received regularly(weekly//bi-weekly or as needed).

Qualifications:

Education Required:

· Bachelor’s degree in Business Administration or an equivalent combination of education, training and experience

· Completed basic project management education curriculum

Education Preferred:

• Possesses valid CAPM or PMP and/or PgMP or equivalent experience

• Six Sigma Certification (Green / Yellow) or equivalent experience

Experience Required:

• 2+ years of direct experience supporting project efforts

Experience Preferred/Desirable:

• 1+ years Experience with a Health Plan, or other Healthcare Experience

• 1+ Experience with Medicaid or Medicare managed Health care or health plan

• Hands on experience with PPM tools and software (Plan View / Project Place, Asana, Microsoft Project, etc.)

Required Licensure, Certification or Conditions of Employment:

• Successful completion of pre-employment background check

Competencies, Skills, and Attributes:

• Ability to deal with ambiguity and change within a fast-paced environment

• Demonstrated Learning Agility

• Effectively works within a business unit or functional team to drive results

• Excellent interpersonal and communication skills (both verbal and written) required toeffectively maintain strong working relationships with internal and external colleagues.

• Basic understanding of Change Management

• Communicate and collaborate with internal and external department stakeholders

• Earn the trust of business / project owners

• Proficient in the use of Microsoft Office Products (PowerPoint, Excel, Word)

• Manage multiple assignments at the same time

• Detail oriented with solid editing and proof reading skills

Working Conditions and Physical Effort:

· Ability to work East Coast business hours.

· Regular and reliable attendance is an essential function of the position.

· Work is normally performed in a typical interior/office work environment.

· No or very limited physical effort required. No or very limited exposure to physical risk.

About WellSense

WellSense Health Plan is a nonprofit health insurance company serving more than 740,000 members across Massachusetts and New Hampshire through Medicare, Individual and Family, and Medicaid plans. Founded in 1997, WellSense provides high-quality health plans and services that work for our members, no matter their circumstances. WellSense is committed to the diversity and inclusion of staff and their members.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. WellSense participates in the E-Verify program to electronically verify the employment eligibility of newly hired employees

Apply now (https://jobs.silkroad.com/BMCHP/Careers/Apply/MultiForm/294283)

Important info on employment offer scams:

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not reach out to individuals via text, we do not ask or require downloads of any applications, or “apps”, and applicant screenings, interviews and job offers are not conducted over text messages or social media platforms. We do not ask individuals to purchase equipment for, or prior to employment. To avoid becoming a victim of an employment offer scam, please followthese tips from the FTC (https://consumer.ftc.gov/consumer-alerts/2023/01/looking-job-scammers-might-be-looking-you?utm_source=govdelivery) .