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The Administrative Operations Specialist is a supportive and cooperative team member providing human resources and administrative service to the Department of Wellness - Sponsored Programs (DOWSP) and Student Accessibility Services (SAS) administration, staff, and students. The responsibilities of the Specialist are to assist and coordinate the implementation of personnel related services, such as timekeeping, leave reporting, payroll, position classifications, recruitment, and onboarding of new employees. The Specialist assists in recruitment and new hire processes including, but not limited to, creating/updating position descriptions and posting of vacancies, and preparing letters of offer, all while acting as liaison between the DOWSP team and the Department of Wellness Assistant Director of Business Operations. Provides Specialized (Programmatic specific) administrative support to DOWSP employees for the successful operation of multiple, diverse grants and contracts serving individuals across the state of Oklahoma.\ \ Develops and maintains/updates DOWSP HR procedural handbooks and provides HR & travel training assistance as needed to current and new staff (ex: Banner system - completing and submitting timesheets, leave reports; AIRS system - travel requests, etc.). Processes travel requests and reimbursements using the AIRS system. Initiates and completes travel processes, and assists with all travel arrangements (hotels, airfare, rental cars, conference registrations, etc.) for DOWSP personnel, stakeholders/partners as needed. Proficiently uses OSU systems and forms and effectively communicates relevant Human Resources/personnel information to the DOWSP team.\ \ Serves as financial back-up when needed. This entails entering requisitions into OK Corral and processing invoices and change orders for the Accessibility Programs (ABLE Tech) section of the organization. Corresponds with employees, vendors, Purchasing, Fiscal Manager, and Accounting in connection with the OK Corral processes. Creates CVIs for Student Accessibility Services interpreting services. Verifies Pcard purchases of ABLE Tech staff and signing off as accountant for those purchases. Enters all invoices paid, Pcard purchases, as well as CVIs onto the appropriate commitment logs.\ \ Will be cross-trained and provide back-up coverage on support processes as necessary.\ \ All other duties as assigned.

High percent of work requires using a computer.

Travel may be required. Work schedule is primarily Monday to Friday, 8 a.m. to 5 p.m. However, out of town travel may be required during conference training or other meetings that may require additional time.

To apply, go to <https://okstate.csod.com/ux/ats/careersite/8/home/requisition/17594?c=okstate&source=ojm>