Position Information Position Title Fiscal Specialist 2 Working Title Location Olympia EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505. Union Represented Yes Overtime Eligible Yes Monthly FTE 1.0 Salary Step (minimum monthly amount) $3,658.00 Salary Step (maximum monthly amount) $4,891.00 Cyclic Position No Cyclic Details n/a Project Position No End Date n/a Special Note This is a full-time, overtime eligible classified staff position on the Olympia Campus of The Evergreen State College. Position Purpose Reporting to the Facilities Support Services Manager, this position is responsible for tracking and analyzing various sources of data, providing detailed trend reports and analysis, administering Public Works agreements and contracts, and administration of the Facilities work order system to ensure for continuity of Evergreen operations. The incumbent is also responsible for processing personnel records, performing purchasing, reconciling transactions, payment of utilities, and other types of fiscal operations. Nature and Scope Essential Functions Service Contract Management Study and provide detailed interpretation of maintenance contract terms. Collect and collate data for historical analysis of where extra charges from Service Contractor are happening and identify options to minimize the frequency. Initiate process for contract extension or search for new service contractor; prepare contracts and coordinate contract files. Data Analysis and Trend Reporting Maintain utilities data workbook; provide utilities cost totals to Residential and Dining Services. Analyze individual utilities historical usage and create reports as requested. Conduct fiscal research and analyze multiple sources of data to determine historical versus current trends or developments and report their significance for utilities and motor pool. Maintain various computerized data processing programs which provide the ability to have immediate analysis of costs and utilization for various Facilities operations (fleet rental, vehicle repair, utilities, work orders, etc.). Public Works Contract Administration Following state and College regulations and guidelines, initiate advertising for bids, provide for receipt and recording of bids, and prepare, award and coordinate Public Works Consultant agreements and Construction contracts. Maintains Public Works contract and contract documents specifications specific to fiscal and state law requirements. During the life of contract, review and evaluate compliance with fiscal and RCW reporting terms of contracts and identify areas of non-compliance requiring correction. Advise College departmental divisions and staff on procedures involved in contracting for Public Works Consultant agreements and construction. Maintain and update the College's Internal Public Works Contracting Guide and associated forms in accordance with Washington State RCWs, WACs, and Department of Enterprise Services published guidelines. Represent the College at state and regional meetings regarding Public Works and Prevailing Wage laws, processes, and reporting requirements