Senior Executive Secretary

Capital Programs

Job Description:

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible.

Summary:

This position provides administrative support to the manager and department.

Roles and Responsibilities:

• Communicates and/or coordinates supervisor's instructions and desires with various individuals and/or departments.

• Furnishes and obtains information from other principals or outside representatives.

• Receives and screens telephone calls, letters, and/or visitors for the principal. Answers routine questions, obtains and furnishes information to save supervisor's time.

• Schedules appointments and arranges meetings, conferences and travel.

• Organizes and maintains supervisor's correspondence and records, following up on pending matters with limited direction.

• Transcribes dictation as appropriate, often of a highly technical and/or confidential nature.

• Routes or answers routine correspondence not requiring supervisor's attention.

• Drafts correspondence for principal's final approval.

• Prepares special reports, gathering, summarizing, and analyzing data.

• Organizes and prepares complex documents requiring the integration of multiple office technology and software applications. May act as the office resource for word processing and spreadsheet applications.

• Organizes and expedites flow of work through supervisor's office. Initiates follow-up action.

• May oversee the work of others.

Education, Experience, and Qualifications:

• High school diploma or equivalent and six (6) years of applied experience.

• Previous experience with Kronos software.

• Previous experience with Procurement Card usage and policies

Knowledge and Skills:

• Strong verbal and written communication skills

• Proficient knowledge of Microsoft Office Suite software

• Proven ability to support senior executive team members.

• Knowledge of Kronos software is preferred.

At NJ TRANSIT you will enjoy a competitive salary and excellent benefit package :

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision

• Flexible Spending Account

• Life Insurance

• Paid Leave

• Tuition Assistance

• Pre-Tax Commuter Benefits Plan

• Retirement Plans

• 401(a) - Retirement plan with a 6% employer contribution

• 401(k) - Retirement saving plan with up to an 3% company match

• 457(b) - Deferred Savings Plan

At NJ TRANSIT, diversity and inclusivity are vital to our success as are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.

Learn more about NJ TRANSIT! Sign up to receive an invitation to our next live information session at WWW.NJTRANSIT.COM/BEST