Violations Administrator

909 3rd Ave, New York, NY 10022, USA Req #845

Monday, May 6, 2024

Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 10 states under management and more than 450 employees, Paths manages a suite of capabilities spanning the entire property life-cycle, including: development, construction, property management, maintenance, and security.

Summary/Objective:

The Violations Administrator position provides Maintenance and Violations administrative support to the sites and managers. This role reports to the Director of Violations and HQS Compliance and is key supporting member of the maintenance operation.

Classification:Non-exempt (overtime eligible)

HYBRID schedule- 3 Days in Office/2 Days work from home

Essential function/Responsibilities: duties include but are not limited to the following

• Handles Vendor Track – Yardi work orders processing related to maintenance, certifications, violations, and emergency repairs

• Remediate & certify HPD/HQS violations daily via eCert or paper and mail.

• Sends out daily email alerts to sites regarding HPD Complaint & HPD/HQS Violations

• Open work orders via Yardi and secure violations back up to support correction for entire portfolio

• Generate weekly HPD violations report & mold reports (class A,B & C) to track violations due and vendor access dates

• Analyze and organize HPD Dismissals with sites and Jack Jaffa, including check request, opening work orders, meeting with sites, status updates, and providing inspection results

• Coordinate with sites and vendors of all Fire Extinguisher testing, scheduling and inventory for the entire portfolio, maintain list and report weekly status

• Lead on hotel reservations for displaced tenants as needed

• Assists Managers with proposals, and supply orders

• Obtain access dates & confirm appointments involving HPD Mold & Lead Violations with sites and vendors as needed

• Support the Legal Department with back up documentation related to civil or hold over cases related to violations and work completion

• Order and track non-union staff uniforms

• Create REAC Inspections binders, to include reporting

• Participates in HPD Annual Bedbug Filing with HPD as needed (NYC sites only)

• Distributes and tracks HPD Annual Safety mailing notices (NYC sites only)

• Participates in Local Law 33 Energy Grade posting project as needed (NYC sites only)

• Assist in HPD Annual Property Registrations (NYC sites only)

Requirements:

• Minimum 2-3 years affordable housing related experience, preferred

• Experience in managing multiple tasks efficiently

• Possess excellent verbal, writing and organizational skills

• Ability to maintain a courteous and professional demeanor at all times

• Ability to interact effectively with applicants, tenants and with all levels of staff and management

• Proficiency with Microsoft Office Suite, particularly Word, Excel and Outlook

• Yardi Voyager software experience preferred.

• Associates Degree required

Salary Range: $27.88 - 29.71 per hour

Benefits:

• We pay 100% of medical benefits, for employee only. Dental, vision and additional benefit selections plan options also available.

• 401 (K) available plus company match

• Paid Time Off & Holidays

• Commuter Benefits

• STD, LTD, life insurance, dependent coverage

RRSP

Other details

• Pay Type Hourly

• Min Hiring Rate $27.88

• Max Hiring Rate $29.71

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• 909 3rd Ave, New York, NY 10022, USA