Your Role

As a Project Coordinator you will provide coordination and administrative throughout the life of the project from the initial proposal, through various design phases, to project close-out.

What You Will Do

Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.

Managing workload - prioritizing work, follow up of outstanding items, and ensuring deadlines are met.

Provide coordination and administrative support through project phases:

Project Start-Up Tasks: Including contracts, RFP's/proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.

Early Project Phases Tasks: Including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation, project filing, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations), Specifications.

Construction Documentation: QA/QC documents stamping and coordination.

Construction Administration: RFI and Submittal logging and tracking.

Responsible for assisting Accounting and Managers in assemblage of invoices.

Assistance with staffing and revenue plans.

Support managers with fees matrix, and updating matrix.

Request insurance certificates, coordinate and follow up with Legal and Finance.

Schedule and coordinate meetings. Attend meetings, if necessary, for taking minutes and documenting other information.

Organize, update, and file coordination of Microsoft Teams project pages

Special duties and projects, as assigned or necessary including management and training of other coordinators.

Your Qualifications

3+ years of experience as a project coordinator or other similar administrative role

Experience within an architecture or design firm (highly desired)

Bachelor's Degree preferred

Ability to effectively prioritize with strong time management skills in a fast-paced environment

Superior verbal and written communication skills

Highly organized with a strong... For full info follow application link.

Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. You may view our Pay Transparency Statement, your EEO rights under the law, and EEO is the law supplemental information on our website. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law.

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