Elections & Recording Manager

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Elections & Recording Manager

Salary

$78,312.00 - $115,128.00 Annually

Location

County Clerk Office, OR

Job Type

Regular

Job Number

202400203

Department

County Administration

Division

CAO CC Deeds & Records/BOPTA

Opening Date

05/03/2024

Closing Date

Continuous

FLSA

Exempt

• Description

• Benefits

• Questions

DESCRIPTION

First Review Date of Applications: May 28th, 2024

About the Position

In Lane County, the County Clerk serves as the County’s Chief Election and Recording Official. As the Elections and Recording Manager, under the direction of the County Clerk, you will be responsible for overseeing the day-to-day operations of both the Election and Recording offices. This role involves planning and administering all federal, state, and local elections for 300,000 registered voters in Lane County, Oregon, where all elections are conducted by mail.

Key Responsibilities:

Manage the day-to-day operations of the County Clerk’s Office, including:

• Administering all Federal, State, and local elections.

• Maintaining the voter registration of 300,000 active Lane County voters.

• Recording real property records, including indexing and document retention.

• Issuing marriage licenses and domestic partnerships.

• Coordinating civil ceremonies.

• Overseeing the Property Value Appeals Board process.

• Administering the Archives Program.

• Developing, administering, and monitoring the Clerk’s Office budget.

• Providing expert guidance to other departments, the general public, and other agencies.

  The Ideal Candidate: We are seeking a dedicated public servant with exceptional administrative leadership skills, unwavering integrity, and meticulous attention to detail. The ideal candidate prioritizes the integrity of elections, voter registration, and records management, while also emphasizing customer service and continuous improvement. Comprehensive knowledge of federal, state, and local election and recording laws is essential, along with hands-on experience leading in an election office. If you are ready to make a meaningful difference in our community, drive positive change, and uphold the values of transparency and integrity, we encourage you to apply and join us in shaping the future of Lane County.

  About the Division

  The County Clerk’s office plays a pivotal role in our community’s governance, overseeing essential functions that impact every Lane County resident. Lane County, the fourth most populous county in Oregon, encompasses a diverse landscape extending from the Pacific Ocean to the Cascade Mountains. Our county seat, Eugene, is the state’s second most populous city. Lane County offers a vibrant community for living, working, and recreation, along with an excellent benefits package.

  Schedule: Monday - Friday; 8:00am - 4:30pm, with possible overtime and limited periods of restricted time off, during peak election season. All staff perform statutorily required in-person services and the office is open to the public, requiring staff to work in-person. When work permits, staff have the ability to work from home one day per week.

  This is a non-represented position

QUALIFICATIONS

Training:

• Bachelor’s Degree in related field

  Experience:

• Five years of progressively responsible experience related to area assigned, including supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

  Preferred Requirements:

  Knowledge In:

• Principles and procedures of election and/or records administration, management, and program planning, development, and evaluation.

• Applicable local, state, and federal laws, rules, and regulations.

• Principles and practices of budgeting, accounting, purchasing, contracting, and financial management.

• Community agencies, organizations, and resources.

• Principles and techniques of effective communication, including written composition and public speaking.

  Skills In:

• Planning, developing, evaluating, and managing programs and projects.

• Preparing and administering elections, budgets, grants, and contracts.

• Researching, analyzing, and reporting data.

• Presenting, explaining, and interpreting program goals, objectives, policies, and procedures to the public.

• Managing staff and planning, organizing, and coordinating program activities.

• Communicating effectively.

  Special Requirements:

• You are required to upload a cover letter AND resume for this position. If not attached your application will not be considered.

  Licensing Requirements:

• Oregon Driver’s License;

• Professional licensure or certification related to the area assigned.

  Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

Program Manager Classification Details (https://agency.governmentjobs.com/lanecountyor/default.cfm?action=specbulletin&ClassSpecID=998219&headerfooter=0)

Selection Process

SUPPLEMENTAL INFORMATION

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information (https://www.lanecounty.org/government/county_departments/human_resources/talent_acquisition/veterans__preference_information_)

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.

*The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.

ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)

Collective Bargaining Units:

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorney's

Benefits to keep you & your family well - Physically

Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.

Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:

If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.

Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental - Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.

Benefits to keep you & your family well - Financially

Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)

Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays - Lane County provides 10 paid holidays per year:

New Year's Day Independence Day

Martin Luther King Jr's Birthday Labor Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Life Insurance - Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.

Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County offers these other valuable benefits

Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision - Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac - Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

• I acknowledge I have provided all relevant education and employment history.

  02

  I acknowledge that I have fully completed my application AND attached the required cover letter and resume as instructed in the posting. Please Note: Your cover letter and resume are reviewed independently from your application.

• I agree

• I disagree (please note; by not attaching the required documentation your application will not be referred for further consideration.)

  03

  Please answer YES if you meet one of the following criteria: a. You have a valid Oregon Driver's License. b. You have a valid driver's license from another state AND are able to obtain an Oregon Driver's License by the time of appointment.

• Yes

• No

  04

  What is your highest level of education?

• High School diploma or equivalent.

• Associate's degree.

• Two-year technical certificate or coursework.

• Bachelor's degree.

• Master's degree or higher.

  05

  How many years of progressively responsible experience related to area assigned, including supervisory experience do you have?

• No experience or less than 1 year of experience.

• 1 - 2 years of experience.

• 2 - 3 years of experience.

• 3 - 4 years of experience.

• 4 - 5 years of experience.

• 5 - 6 years of experience.

• 6 - 7 years of experience.

• 7 - 8 years of experience.

• 8 - 9 years of experience.

• 9 years or more of experience.

  Required Question

Agency

Lane County

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