+:----------------------------------------------------------------------+ | | | | | | | | | POSITION OBJECTIVE | | | | Working under general direction, the Education Coordinator is | | responsible for providing administrative support to the faculty and | | staff of the Master of Science in Anesthesia program. The coordinator | | will apply independent judgment and decisions to implement strategies | | and tasks necessary to carry out the operations of the Master of | | Science in Anesthesia program. This position serves as internal | | liaison between the Master of Science in Anesthesia program and other | | offices on campus, including the medical school departments. | | Responsibilities of the coordinator include maintaining the efficient | | operations of the Master of Science in Anesthesia program office, | | particularly in the absence of the Manager of Administrative | | Operations; serving as a first line of contact for the Master of | | Science in Anesthesia program; advising and instructing students, | | interested public, faculty and staff on issues pertaining to the | | program, including admission and program requirements; and working | | with the Manager to coordinate activities in the program, including | | candidate interviews and new student orientation. The coordinator is | | expected to authorize routine expenditures, prepare program budget, | | develop strategies to reach potential applicants, promote the Master | | of Science in Anesthesia program, and performs online searches as | | needed. | | | | | | | | | +-----------------------------------------------------------------------+

ESSENTIAL FUNCTIONS

Serve as the central source of information for the Master of Science in Anesthesia program and Austin area, as well as for university procedures, activities, and resources. Handle incoming and outgoing telephone calls and e-mail requests, distribute program information to prospective students and other interested public. Maintain prospective student and interested public inquiry database, coordinate data collection, and provide periodic reports. (20%)

Plan and organize student recruitment events, candidate interviews, new student orientation, including scheduling and coordinating all aspects of a successful interaction. Create/compile orientation materials. Research and provide ideas in developing strategies to reach potential applicants and promote the Master of Science in Anesthesia program. (15%)

Perform diverse duties associated with administrative support for the program director and manager. Distribute and compile rotation, class, and year-end evaluations. Order office supplies and manage relationships with vendors. Arrange and schedule meetings. Compose and distribute office correspondence including meeting minutes. Handle mail and copying. Oversee routine maintenance on fax machines, copiers, and printers. Ensure office has sufficient FedEx supplies. Keep office subscriptions up to date. Maintain confidential records. (15%)

Organize and coordinate activities associated with the student afternoon conferences including student paperwork, continuing medical education requirement , preparation and distribution of announcement signs, audio/visual equipment, and room reservations. (10%)

Schedule student mid-semester conferences. Respond to students with questions and concerns. Manage more complex difficult matters. Determine when issues need to be escalated. Follow-up with students to ensure a successful outcome. Create and manage the students' schedules, including exams, registration, financial aid deadlines, grade deadlines, and rotations. (10%)

Maintain Master of Science in Anesthesia financial accounts, perform analysis of monthly expense statements. Work with manager to establish budget priorities. Participate in the planning and development of the program budget, prepare monthly forecasts. Process, reconcile, and maintain travel reimbursements and payment requests, investigate any discrepancies. Authorize routine purchases and office expenditures