Job Information
Baltimore City Community College Office Assistant- Athletics in Baltimore, Maryland
Description/Job Summary
Reporting to the Director of Athletics, the Office Assistant is responsible for providing direct support to the director on work related tasks. The Office Assistant performs other administrative support work including supporting coaches, players, and others with clerical needs. The position also assists with purchasing and the procurement process. The position also supports gym/weight room operations and other activities housed within the department. This position must always maintain confidentiality of student information and records as detailed by FERPA and HIPPA.
Responsibilities/Duties
Provides customer service, information, and assistance to students, employees, students, and visitors.
Assists the director with supporting the operations of the department.
Processes purchasing and requisitions needs for the department.
Helps support the hiring and daily work of student workers.
Maintains check-in process and visitor logs.
Other duties as assigned.
Assists with the development and proofing of departmental flyers and communications.
Maintains athletic records.
Required Skills
Must be detailed oriented and possess good organizational and communication skills.
Demonstrated ability to perform multiple functions simultaneously.
Demonstrated ability to use MS Office suite products).
Must be able to successfully perform reception, data entry and filing process.
Provide general information to students and others regarding the onboarding and registration processes in place at BCCC. Performing office functions such as making copies, filing, data entry and other back-office functions as assigned. Maintain files/filing systems for the office. Maintain general appearance/orderliness of department office. Other related duties as assigned.
Required Qualifications
Required Qualifications Minimum Education and Training Requirements:
High School Diploma
Strong customer service skills
Strong organizational skills and attention to detail
Strong oral and written English communication skills
Proficiency with MS Office software applications required, specifically MSWord and Excel
Some experience working in a multi-cultural and multi-lingual environment